HOLLEY BUSINESS ASSOCIATION BYLAWS
Last Updated 09/16/09
ARTICLE 1: NAME
The name of the organization shall be the Holley Business Association (HBA).
ARTICLE 2: ORGANIZATION
The HBA is a non-profit association of businesses in Holley with the purpose of being a political action organization and a professional support group. The organization operates as a subunit of the Orleans County Chamber of Commerce. The association shall observe all local, state, and national laws as defined in Section 501 c (6) of the Internal Revenue Code.
ARTICLE 3: MISSION STATEMENT
The purpose intended for this association is to provide an arena for information and promotion of local businesses in Holley to promote growth and longevity for existing businesses and to create a welcoming and helpful atmosphere for future ventures.
ARTICLE 4: GEOGRAPHIC AREA
Membership is open to all businesses currently operating in the mailing district of Holley, New York 14470.
ARTICLE 5: MEMBERSHIP
Eligibility
Membership is open to all businesses in Holley, zip code 14470, with the following prerequisites:
- The member has an active business that offers goods or services for sale.
- The member agrees with the Mission Statement.
- The member shares concerns with most of the issues adopted by the HBA.
- The member is a local school or government organization.
All membership applications are subject to approval by the association board. Any application rejections will be completed in writing. New members will be announced/ introduced at the next general meeting following their acceptance.
Privileges
Members shall have the privileges of voting, holding office, and participating in the affairs of the HBA through attendance at meetings and performance on committees. Each member in good standing may cast one vote. Members shall not represent themselves as acting in an official capacity for the HBA unless approved by the board.
Termination
Any member may resign from the HBA upon written request submitted to any board member. Unless extended by a majority vote by the board members, any member will be expelled from the HBA for non-payment of dues if not paid by the first day of July, or 90 days past the membership dues deadline.
Any member may be expelled from the HBA for good cause by a majority vote of the board members. Prior to expulsion the member must be given written notice and have the opportunity for a hearing before the board members. If the member is currently serving as a board member, a majority vote by the membership is required for expulsion.
Any member who has formerly resigned or has been expelled must apply for reinstatement. Approval of such an application will require a majority vote by the board members.
Dues
Each member of the HBA will pay annual dues of $25 by the first day of April. All membership renewals will be on the first day of April. Failure to pay dues will result in the suspension of member privileges and may result in expulsion from the association. The board will provide three reminders; the first two as a mailed letter requesting dues payment and the third as a phone call placed to the member by the treasurer requesting dues payment. Dues are non-returnable and not prorated.
The board members of the HBA may by majority, vote to increase dues prior to membership renewal each year.
Meetings
Meetings of the board may be requested by any current board member. Regular general HBA meetings will be held monthly.
ARTICLE 6: OFFICERS
The officers of the association form the board and consist of: President, Secretary/Treasurer, and Director. All board members serve a one year term. A majority vote for the board shall be three members or more.
Elections
All nominations for board members shall be made before the first day of April. The election will be held at the April general meeting of the members. Only members in good standing may vote. Members may vote in person or by mailed ballot. A majority vote will be required to attain office. In case of a tie, a majority vote by the current board will determine outcome. In the event of an uncontested election the current board will certify the results in lieu of an election. The term of office shall be the first day of May until the last day of April. If a board member resigns, is expelled, or is otherwise unable to perform duties, then a replacement will be appointed by the current active board members.
Duties
President: The President will convene and reside for all regularly scheduled meetings of membership as well as any meetings for the board members. The President may disperse association funds in accordance with appropriate directives of the board members or general membership. The President is a signatory to any association bank account. The President represents the association in an official capacity.
Secretary/Treasurer: The Secretary/Treasurer is responsible for keeping records of the board’s actions and recording minutes at all meetings. The Secretary/Treasurer is responsible for sending out all meeting announcements and materials to membership, as well as distributing copies of minutes, articles, agendas to members at meetings. The Secretary/Treasurer will assist the board in the preparation of a budget and maintaining any association bank account. The Secretary/Treasurer is a signatory to any association bank account.
Director: The director serves as a liaison to the general membership and to members of the Orleans County Chamber of Commerce.
ARTICLE 7: COMMITTEES
The board members may create and dissolve committees by majority vote. All committees are to have an appointed chairperson who is not a board member. Any committees should report current activities at general meetings.
ARTICLE 8: RULES OF ORDER
Meetings
General meetings will be held monthly. Specific dates, times, and location will be determined by board members. Attendance is open to all members and invited guests. Any special meetings require that members are notified no less than seven days prior.
Quorum
All official meetings of the association require a quorum to transact the business of the HBA. A quorum requires that two out of three board members be present.
Voting
Each member in good standing may cast a single vote. Membership is by business DBA, not by individual names. Therefore, a business has one vote even though multiple owners/employees may attend and be active in the association.
ARTICLE 9: FISCAL YEAR
The fiscal year for the HBA will be the first day of April until the last day of March. The HBA must furnish monthly financial statements to the OCCC, including bank statements and all copies of expenditures and revenue.
ARTICLE 10: AMENDMENTS
Amendments to bylaws may be proposed to any board member or by submitting a petition of five voting members to the board. The general membership will receive proposal by mail and will respond by mailed ballot. All ballots received within two weeks from mailing will be tallied. A two-thirds majority is required to pass any amendments to the bylaws. A revised bylaws will be printed and made available at monthly meetings.
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